California Business Portal

Who do I report new employees to and why?

All California employers must report all of their new or rehired employees who work in California to the New Employment Development Department Employee Registry within twenty (20) days of their start-of-work date, which is the first day of work. Any employee that is rehired after a separation of at least sixty (60) consecutive days must also be reported within 20 days. Employers who report electronically must submit two files each month that are not less than 12 days and not more than 16 days apart. No report should be submitted if there are no new or rehired employees to report..

The following information must be reported:

Employer’s business name, contact person name, address, phone number, California employer account number, and Federal Employer Identification Number (FEIN).
Employee’s full name, Social Security Number, address, and start-of-work date.
http://www.edd.ca.gov/payroll_taxes/new_hire_reporting.htm

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